How to Improve Time Management Skills: 16 Proven Hacks

Author: Karolina Matyska

Mastering your time management is crucial to unlocking your potential and desired success. When dealing with multiple tasks from different projects, it’s easy to have overwhelming feelings towards the responsibilities you committed to. 

However, when you take control of your schedule and prioritize your tasks effectively, you are finally mastering the art of time management skills.

With that in mind, this article will take you through the concept of time management, why it’s important, and how to improve your time management skills to succeed in all your projects.

Wondering how to improve your time management skills? Find the answer below!

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What is time management? 

Time management is the practice of consciously organizing your schedule to achieve goals, prioritize tasks, and boost productivity by efficiently using your time.

Effective time management also involves assessing and adjusting your plans to adapt to changing circumstances. It’s about balancing work, personal life, and leisure activities to maintain a sense of well-being and reduce stress.

By mastering time management, individuals can maximize their efficiency and make the most of each day, ultimately leading to greater success and fulfillment in their personal and professional lives.

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What is effective time management?

The importance of time management skills 

You may ask why it’s essential to maintain a specific structure to increase time management skills, and the truth is that there needs to exist a balance between your personal and professional endeavors.

Find out below the importance of these skills for yourself:

  1. Productivity: You’ll be able to accomplish more tasks in less time, which will grant you enhanced productivity and efficiency.
  2. Achievement of goals: You have more than enough time to focus on the work towards your goals, allowing you more opportunities to succeed.
  3. Stress reduction: When time management is properly controlled, you’re more likely to avoid last-minute events or be prepared for unexpected scenarios. Inevitably, that will help you eradicate stress and potential procrastination.
    TIP: Have a look at our post and learn how to deal with stress at work.
  4. Better decision-making: You can guide your mind into making informed decision-making, which will lead to better and smarter choices with successful consequences.
  1. More focus: Because you’re prioritizing tasks and minimizing distractions, you’re able to concentrate even better and give your undivided attention to the tasks assigned to you.
    TIP: Read our post if you want to discover the best apps for focus and concentration.
  1. Work-life balance: Mastering time management means that you’ll know exactly how to define which time is directed to work, your personal life, activities, and relaxation. That healthy division will give you the work-life balance that you were looking for.
    Read also: Strategies and tips to avoid work overload
  2. Effective planning: With better time management, you’ll be able to create schedules and plans that allow you to identify potential challenges. In response, you’ll get to rethink your strategy and assign your resources more responsibly.
  1. More creativity: You’ll have time to assign creative thinking and problem-solving innovation, on which you’ll bring your clear perspective.
  2. Better relationships: You’ll be able to balance your commitments and manage your time in a way that will allow you to nurture relationships such as family, friends, and colleagues.

Recommendation: If you want to master your time, read our blog and find out all the advantages of time management.

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How to improve your time management skills 

Are you still asking yourself how to get better at time management?

Here’s a complete list of different ways to improve time management skills.

1. Establish clear and realistic goals

Ensure that you define short and long-term goals so that your tasks feature purpose and direction to success. It would also be more beneficial if you could break down your larger goals into small and more immediate steps.

Read also: Why is time management an important soft skill?

2. Prioritize all of your tasks

Have the help of techniques such as the Eisenhower Matrix to categorize your tasks based on their importance and urgency. Make sure that your focus always stands on high-priority tasks. 

TIP: Don’t these methods work for you? Then, you need to try the most effective time management techniques.

3. Create a To-Do list

This is one of the most used time management tips and hacks.

Design a layout for a daily or weekly to-do list that compiles all the tasks that are your responsibility.

You have to update the list with your notes and scratch the ones that you’ve been completing. To do this smoothly, you can make use of a free digital planner.

4. Use time-blocking and time-boxing

Do you know what time blocking is? In short, you need to assign specific time blocks for certain types of tasks and work that you must be focused entirely on.

Time blocking is similar to time boxing.

Remember to respect the designated time for each proposed activity without overworking or underutilizing time.

Note: Did you know that time blocking is Elon Musk’s time management method?

5. Eradicate distractions

Identify all of the time wasters in the workplace that you may succumb to, such as social media and TV, and minimize or even eliminate their time during your work day. Website blockers or app timers are a good solution to help you eliminate distractions.

6. Use the Pomodoro Technique

The Pomodoro Technique involves focusing all of your energy during a 25-minute work session, followed by a short, 5-minute break. Once you’ve had a few of these cycles, make sure that you take a longer break. To automate the process, use our free Pomodoro timer.

TIP: Have you tried Pomodoro, and it doesn’t work for you? Then, you need to know the best Pomodoro alternatives.

7. Delegate

The tasks that are not part of your high-priority are supposed to be delegated amongst the other members of your team who are more specialized in those specific tasks.

The choice to delegate should always fall on the expertise and workload of the employees. If you’re struggling with this, it might be a good idea to read our guide on how to delegate tasks effectively.

8. Learn to say no

You need to have the right to decline tasks if it’s not aligned with your goals, priorities, and availability. Avoid at all costs to overcommit with tasks that you can’t do. 

9. Take advantage of the technology to fit your needs

Use productivity apps, time-tracking software, and task management tools to organize and track your tasks. To improve the time management of your entire team, use a team time tracker. Make sure to set reminders for important deadlines and appointments.

10. Group similar tasks

If you find yourself with similar tasks, it’s more effective that you group them; for example, find a specific time block to respond to emails instead of responding throughout the day.

TIP: To make this process more effective, you can use one of the best time blocking software.

11. Avoid multitasking

Focus on one task at a time so that you give it your undivided attention to achieve maximum quality and efficiency. Committing to shying away from multitasking will increase your productivity and eradicate possible mistakes.

Read also: How is productivity affected when employees multitask?

12. Review and analyze 

You must assess your progress and adjust any strategy on areas of improvement you need to identify. A time audit might be a great tool to use in this step.

13. Establish realistic estimates

Be clear and honest about time estimations and how you’re going to allocate time blocks properly. 

14. Training

Training is a great way to improve your time management. There are a lot of courses and training programs that can develop and enhance your time management skills.

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15. Celebrate wins

When there’s a win, you must celebrate it, even if it’s only smaller tasks. It’s good for morale and motivation that you keep celebrating progress.

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You can approach time management as a skill you must have when racing against the clock to get things done successfully.

The acquisition of this skill not only empowers and motivates you but can unlock your potential to achieve more, have less stress, and balance your work and life.

There are a lot of strategies that you can use in your favor to improve your time management skills, but remember that it is a continuous journey. That’s why you have to maintain qualities such as dedication, self-awareness, and the will to adjust to changes.

Even if you have to break your tasks into smaller ones and keep up with the ever-evolving technology, everything has a specific role in helping you achieve the goals you’ve established.

What you need to take from this article is that you need to control the time you spend because it is very precious. You must have a healthy balance from work or at home that allows you to feel accomplished and excited about the several projects you get involved in.

The ultimate goal is to discover what matters to the objectives that you’ve set your mind to and how you can allocate the time to those same elements.

With the help of the right tools and spirit, you’re able to be organized and fulfill all of your professional and personal goals.


How to improve time management if you have ADHD?

There are a few key elements that you need to improve to improve time management while dealing with ADHD. First, you must consider breaking your tasks into smaller ones with the help of calendars, dashboards, and timers. Make sure that you also establish flexible routines and minimize distractions to their fullest when you’re involved in tasks.
What’s most important is that you use techniques that work for your productivity and needs, especially if you’re having or seeking professional guidance. However, none of this is possible if you don’t acknowledge that ADHD is something that you have to deal with and can control with the right tools.

How to improve time management for employees?

Amongst your employees, specific actions will work like a charm when it comes to improving time management. Starting strong, you must encourage goal setting, establish task prioritizing, and demonstrate how you can have effective planning.
You can also introduce crucial tools, minimize distractions, establish periodic breaks, and all of that through clear communication. But to approach this concept properly, remember to offer training, recognize achievements, and define good time management practices.

How to improve time management at work?

You must set clear priorities at work and use tools such as calendars and task lists to break tasks into sub-tasks. Eradicate distractions by properly allocating time for focused and intensive work. Be always prepared to monitor your progress, possibly adjusting strategies, and communicate it to your team.

How to improve my time management and productivity?

Time management and productivity are two concepts that always go together, so your actions must reflect the same.
First, you must prioritize your tasks, create a structured schedule, and use tools with to-do lists and timers. Also, it’s essential that you eliminate your distractions, take periodic breaks, and monitor the process of your method to see if it’s working or not.

How to get better at time management?

1. Establish clear and realistic goals
2. Prioritize all of your tasks
3. Create a To-Do list
4. Use time-blocking
5. Eradicate distractions
6. Use the Pomodoro Technique
7. Delegate
8. Learn to say “no”
9. Take advantage of the technology
10. Group similar tasks
11. Avoid multitasking
12. Run time audits
13. Establish realistic time estimates

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