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Time tracking free templates

Time tracking is a valuable tool for any business. It can help to track your day, track employee productivity, identify areas where improvements can be made, and ultimately help you boost your bottom line.

Time tracking templates are a method that helps you achieve all the benefits listed above. However, this method isn’t the best because it is time-consuming and it isn’t 100% accurate (we’ll explain to you why).

When it comes to time tracking templates, there are a few things to keep in mind. First, make sure that the template you choose is easy to use and understand. There should be no confusion about how to input data or interpret results.

Second, consider what type of information you want to track. Do you need to track employee hours worked? Or do you want to track project progress? There are time tracking templates available for both scenarios.

Third, think about how often you need to track time. For these reasons, we prepared different time tracking templates for you: 

A quick tip before we go into the templates: if you’re going to use Google Sheets, first make a copy to your account. 

Weekly time tracking template

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This is your template if you’re looking for a free method to track time weekly. 

If you’re going to use the Google Sheets or Microsoft Excel versions, we have good news for you: some formulas will help you a lot!

On the other hand, the PDF version doesn’t allow this kind of solution. But, the minimalist design is going to be very useful. 

How to use the weekly time tracking sheet?

Start by replacing the hourly rate. If you need to change it, please keep this format. Otherwise, you may “break” the formulas.

Next, you just have to fill the columns C, D, F, and G with the hours you start and stop working. 

Note: To keep the formulas working, you should fill the hours according to the following format: XX: YY ; example: 01:15 am

The column I is to take notes about Paid Time Off. The column J automatically calculates the Regular Hours of the day. The column L, you just need to insert the number of Overtime Hours according to the previous format (XX:YY). The Daily Total Work Hours (column M) is calculated automatically. 

The Weekly Totals and the Total Pay are also calculated through formulas. So, you don’t need to worry about these values.

TIP: If you want to change the hourly rate only for “Overtime Hours”, you have two hypotheses: 1) Total Overtime Hours (K20) or 2) Total Work Hours (M20). You can’t edit both formulas. Otherwise, the final values will be wrong.

Example: Imagine you want to double the hourly rate of “Overtime Hours”. As we explained, you have two solutions:

  1. Current K20 formula “=K19*I5*24”; if you double the Hourly Rate of Overtime Hours “=K19*I5*2*24”
  2. Current M20 formula “=((I5*J19)+(I5*K19))*24”; if you double the Hourly Rate of Overtime Hours “=((I5*J19)+(I5*2*K19))*24”

You can use one of these methods. But, pick one and use only one. Otherwise, the maths are going to be wrong.

Monthly time tracking sheet template

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This template is perfect for those who want to track their time monthly for free.

This template is similar to the weekly time tracking sheet template. So, for those who want to use Google Sheets or Microsoft Excel versions, your life will be much easier because there are formulas.

You won’t benefit from formulas if you want a printable time tracking sheet. But, you’ll have a clean user-friendly solution. 

How to use the monthly time tracker template?

As we said, this template is similar to the previous one. So, if you have any questions about filling out the template, please see the instructions above. 

The difference is when you want to change the monthly totals for overtime hours. As we’ve seen, there are two solutions:  1) Total Overtime Hours (K44) or  2) Total Work Hours (M44).

You can’t edit both formulas. Otherwise, the final values will be wrong.

Example: Imagine that you want to pay 3x for overtime hours. You can do it by choosing one of the following solutions: 

  1. Current K44 formula “=K43*I5*24”; if you want to pay 3x the Hourly Rate of Overtime Hours “=K43*I5*3*24”
  2. Current M44 formula “=((I5*J43)+(I5*K43))*24”; if you to pay the Hourly Rate of Overtime Hours “=((I5*J43)+(I5*3*K43))*24”

You can only use one of these formulas. Otherwise, the maths are going to be wrong.

Freelancer time tracking template

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At Timeular, we know that tracking billable hours as a freelancer might be painful, especially when you have several clients. 

So, to make your life easier, we built this template for you. Spoiler alert: Google Sheets and Excel versions will be your favorite. 

Why? Because there are a lot of formulas that automatically calculate the number of billable hours and the total pay by each client. 

How to use the free time tracker template for freelancers? 

In column B, you just need to fill in the day of the month that you worked for that client. 

In column C, you just need to insert your client’s name. If you do this, you’ll need to change the formulas (we’ll explain how to do it).

In column D, you just need to insert the name of the activity.

In columns E and F, you have to fill in the hours you started and stopped working for your client. When filling, make sure you’re following the pattern: XX:YY ; example: 13:00

Column H is calculated automatically. So, you don’t need to do anything here. 

After filling the table, on the right you have 4 small tables with the names of your clients: Client A, Client B, Client C, and Client D. 

The total billable hours are calculated automatically. The hourly rate needs to be inserted for you. And, the total pay is also calculated automatically according to the hours you’ve worked and the hourly rate.

How to change the client’s name?

There is a quick and easy way to do it and only takes a minute.

1) Example: Change the name “Client B” to “Client J”

If you’re using a Windows computer press “Ctrl + F”, if you’re using a Mac just press “CMD + F” and a small pop-up will come. Then, press the three small dots. 

  1. “Find” just write “Client B”. 
  2. “Replace” just write “Client J”. 
  3. “Search” select “This sheet”
  4. Select the option “Also search within formulas”
  5. Press replace All

Don’t you want to spend your time around Excel templates filling them manually? Then, you have to try the best billable hours tracker on the market.

Project time tracking template: Excel and Google Sheets

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This template is quite similar to the freelancer time tracking template. But, in this sheet, we’re tracking projects and not clients.

So, column B is to be filled with the day you work on the project, column C is the project name and column D is to write the activity.

On columns E and F, you’ll note the hours when you start and stop working. Please, to keep the file working perfectly, make sure you follow the format XX:YY ; example: 2:55 pm.

As usual, the Billable hours’ column (G) is calculated automatically. 

On the right side, you also have 4 small tables with the name of the projects. This allows you to see how many hours you’ve spent in each one, change the hourly rate and see the total pay. 

And, if you’re wondering how you can change the project’s name without losing the formulas, here you have the explanation.

1) Example: Change the name “Project A” to “Project ASTRO”

If you’re using a Windows computer press “Ctrl + F”, if you’re using a Mac just press “CMD + F” and a small pop-up will come. Then, press the three small dots. 

  1. “Find” just write “Project A”. 
  2. “Replace” just write “Project Astro”. 
  3. “Search” select “This sheet”
  4. Select the option “Also search within formulas”
  5. Press replace All

What are the disadvantages of tracking time with a template?

  • time-consuming
  • not easy to use
  • lack accuracy

There are a few disadvantages of tracking your time with a template. But, we would say the most important are: spending a lot of time, not being easy to use, and lack of accuracy.

When you start using a template, you’ll notice that you’re spending a lot of time. It’s very time-consuming. 

Why is it very time-consuming? Because it isn’t easy to use. Have you ever imagined how painful would be to take notes of every task or activity that you perform manually? 

How many times would you forget to fill the templates? This will lead to a lack of accuracy. 

If you’re trying to track your hours, you want to do it with the highest accuracy. Are you wondering why? 

There are some explanations. For example, you want to budget your time to increase your productivity, you want to increase your billable hours or you just want to know how you’re spending your time.

So, the question is “How can I track my time accurately without effort?”: Timeular time tracking app!

Timeular time tracking app

The best time tracking software is Timeular. It’s a simple and effective tool that helps you and your team accurately track the amount of time you spend on various activities and projects.

Timeular is the easiest app you’ve ever seen to log hours, especially if you use our time tracking cube.

But don’t take our word for it. Give Timeular a go for 14 days. You’ll be able to see firsthand how Timeular can help you and your team stay focused on what’s important while also finding new ways to save time to increase your productivity.

With Timeular, you’ll be able to:

  • Access via browser or app on your computer or smartphone: works with Windows, Mac, Linux, iOS and Android
  • Assign activities, set goals, and analyze data
  • Identify bottlenecks and wasted time
  • Quantify distractions, organize and share activities
  • Share time reports with just one click
  • Use data to create accurate invoices
  • Improve time-data compliance
  • Get useful insights into where your team’s time goes.

You’ll finally be able to get more done in less time.

FAQs

What is a time tracking template?

A time tracking template is a document that allows you to track your time spent on various tasks and activities. These templates can be useful for a number of reasons, such as helping you to budget your time more effectively or simply keeping track of how you spend your day. 

Does Google have a time tracker?

Yes, Google offers a time tracker called “Google Calendar.” This tool can be used to track your time spent on various tasks and activities. But, in our opinion, it isn’t the best technique to do it. It’s very time-consuming, not accurate, and not easy to use for this purpose. 

Why time tracking is important?

It can help you to budget your time more effectively. By knowing how much time you spend on each task, you can better allocate your time to the tasks that are most important. Time tracking can also help you identify areas where you may be wasting time. Find who can benefit from time tracking in our guide