Todoist Time Tracking Integration: Optimizing Productivity

Author: Karolina Matyska

Todoist is a simple yet powerful productivity tool due to its ease of use and its main feature: to-do lists.

While Todoist is widely used and appreciated for the main use case, it lacks a time-tracking feature, which is highly beneficial if your goal is to understand where your time goes and how you can optimize it.

So, if you need to track time with Todoist, the best alternative is to use a standalone time tracking tool, that would integrate seamlessly with your to-do list app.

Looking for the smoothest timer tracker for Todoist?

For this reason, this article will explore the benefits of tracking time in Todoist and how to do so despite its lack of built-in functionality. Timeular offers the most straightforward and effective time-tracking integration for Todoist and serves as a solution.

Does Todoist provide time-tracking features? 

No, Todoist doesn’t provide any native time-tracking features, which means you can’t track time in the tool without using a proper time-tracking integration. Despite being an effective tool to help people organize their tasks, its main focus is not on time-tracking.

Curiosity: Did you know that Todoist is a top team productivity tool?

Why is it important to track time in Todoist? 

Tracking time in Todoist can significantly improve time management skills and productivity. When you monitor the time spent on various tasks consistently, you gain valuable insights into your work habits and efficiency. This data allows you to evaluate your workload, identify patterns, recognize time-consuming activities, and optimize accordingly.

Let’s take a deeper look into further benefits of tracking time in Todoist.

  • Improved planning: By recording the time you need to complete tasks, you can avoid The Time Monkey Effect and better estimate how long similar future tasks will take. This leads to more accurate planning and scheduling, reducing the likelihood of overcommitting or underestimating the time required for certain activities.
  • Enhanced productivity: The habit of tracking time encourages a sense of accountability. You’re more likely to stay focused and be productive when you know your work hours are being monitored, which can be a motivational factor to meet deadlines and accomplish work goals.
  • Optimized workflow: Analyzing time-tracking data can reveal patterns and bottlenecks in your workflow. This insight allows you to streamline processes, eliminate inefficiencies, and allocate your time and resources more effectively.
  • Project management insights: Time tracking in Todoist can be especially beneficial for project management time tracking. It helps you monitor the progress of tasks, identify potential roadblocks, and make adjustments to keep projects on track.

Timeular: The best Todoist time-tracking integration

Timeular is a user-friendly and robust time-tracking software that allows you to effortlessly track the time you spend on tasks without disrupting your workflow.

With its intuitive interface and wide range of features, Timeular makes it easy to stay on top of your time and improve your productivity while it seamlessly integrates with Todoist.


Timeular – Basecamp Time Tracking Integration

But what exactly makes Timeular the best Todoist time-tracking integration?

Physical time tracker – track time with a flip of a dice!

With Timeular’s time tracking device, you don’t need to track time manually by starting and stopping the digital tracker. Get your own physical Tracker, personalize each side of it with colorful stickers and pencils, and connect it to the Timeular app to assign activities to each side.

The Tracker is an 8-sided cube but you can easily track 1,000+ activities!

To start tracking the time of a new activity, just flip the dice so that the name of your activity is facing up.

If you’ve been struggling to track time regularly, the Tracker will help! As it sits on your desk, it works as a visual reminder that builds a strong time-tracking habit. Just try!

Note: this is an optional feature, you can still track time accurately only with Timeular’s software.

Build a time tracking habit with a physical time tracking device

Track time in Todoist and other apps, using Timeular which works with or without the physical Tracker

Multiple SIMPLE ways to track time

Track time in your preferred method: use a physical time Tracker, keyboard shortcuts, or automatic time tracking.

Do it online or offline, with a desktop, web, or a mobile app.

Each way is seamless and fast, cutting daily time tracking to under 1 minute a day!

work hours tracker feature 1

Seamless integration with Todoist and more

One of Timeular’s main advantages is that it integrates with a variety of popular tools and apps, as well as Todoist. You can automatically track time spent on tasks, emails, and calendar events, which eliminates the need to switch between apps and makes it easy to track your time without losing your focus.

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Accurate project and client billing

Whether you’re a freelancer, a consultant, or a part of a company, use Timeular as your billable time tracker. Tag your tasks as billable or non-billable, assign hourly rates, and calculate project costs automatically. This aids in proper client billing and monitoring project expenses, as well as offers a glimpse into your team’s productivity.

billable hours

Overtime tracker & Leave tracker

Need to track overtime? No problem at all. Timeular provides overtime tracker, which automatically calculates both overtime and deficit hours, based on set work schedules and requested time off. Use it as a freelancer or for your team – it’s so simple that anyone will fall for it.

Speaking about time off, let us mention that you can use Timeular as a PTO tracker as well! It helps you request and manage all types of leaves, including PTO, sick leave, parental leave, and many more.

track overtime

Timer features

And, if you want to define specific time blocks for each item on your to-do list, use Timeular as a simple timer app. By leveraging this feature, you gain precise control over your time allocation, ensuring focused and effective management of tasks throughout the day.

Detailed reporting

With Timeular, you have accurate reporting and analytics of your activities to help you have a clear vision of the work. You get to compare data, analyze trends, and export data from your time-tracking reports. 

How to track time in Todoist with Timeular 

It is very easy to integrate Todoist with Timeular. To do that, you will need to use Zapier. Just follow these simple steps:

1. Sign-up

First, sign up in Timeular (it’s free). If you’re new to Zapier, create a free account, too.

work hours tracker feature 1

Create a free Timeular account

Try Timeular, which provides frictionless time tracking and seamlessly integrates with Todoist

2. Create a “zap”

Start a new ‘Zap’ in Zapier, selecting Todoist for the trigger (set it to “new task”) and Timeular for the action (pick “create activity”). To connect Timeular, you’ll need an API key. You can find this in Timeular by navigating to Settings > My Account > API and then selecting ‘Create a new API key’.

3. Launch the integration

After the setup is complete, turn on your Zap. From this point, your Todoist activities will sync with Timeular, ensuring time is recorded appropriately.

  • Refer to our Support article for detailed guidance on integrating Timeular with Zapier.

Watch the following video for step-by-step visual instructions:


Tracking time in Todoist can result in improved planning, enhanced productivity, and optimized workflow. Time tracking is also key in identifying inefficiencies in resource allocation and contributes to project success. 

However, as Todoist lacks a time tracking feature, you’d need to merge it with a standalone time tracking tool, to gain insights into your time usage.

The most straightforward time-tracking integration for Todoist is Timeular, which is finalized in 3 steps only, enhances your time tracking experience, helps you collaborate better with team members, and provides more intuitive task management.


What is the best Todoist time-tracking integration? 

The best time-tracking integration for Todoist is Timeular.

Timeular is a powerful and versatile time-tracking tool that can easily integrate with Todoist and allow users to track time spent on tasks, projects, and activities. With Timeular, you can also have detailed reports to visualize your time usage and improve overall productivity. 

How to add estimated time in Todoist?

To estimate a task time on Todoist, you only need to create a new task and type a description followed by the estimated duration of it in natural language. Then, create the task, and Todoist will automatically analyze the natural language duration and set the task duration accordingly. 

How to use Todoist location reminders?

To create a location reminder, simply open the Todoist app, type in your task description followed by the location where you want to be reminded, and tap the “Location” chip. Choose whether you want to be reminded upon arrival or departure, and tap the “Add Reminder” button.

How to use Todoist start and end time? 

To schedule a project start date, create a “start [project name]” task and set its due date for the desired start day. Then, drag and drop the project under a parent project like “Someday/Maybe” to hide it from your main task list. When the start date arrives, the “start task” will appear in your Today view, reminding you to kick off the project.

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