The 24 Best Team Communication Apps in 2023
No project is accomplished without solid communication between team members and stakeholders. It’s crucial that everyone is up to speed with the project’s updates along its process.
Without any type or form of communication, you won’t be able to monitor the progress of any given project, which means that things could spiral out of control. Ultimately your project could suffer significant setbacks, to the point of no return.
Throughout this article, you’ll have the opportunity to discover the best team communications apps and what defines a great team communication app.
The 24 best team communication apps
1. Google Chat
This was first recognized as the Hangouts Chat. Now, as Google Chat, it features a simple yet effective platform for 1:1 conversation as well as group talks. It belongs to the Google Workspace collection but you can have it also with your personal Google account.
2. Microsoft Teams
Microsoft Teams is a popular app that comes from the Microsoft 365 collection. Used by most companies, here you can enjoy 1:1 and group chats, video meetings, tasks, the general sharing of information, and much more.
In this app, you’re able to concentrate on multiple channels where communication is flowing naturally through messaging, voice, and video. A great tip is to differentiate each project or matter through each channel. In that way, you won’t have different subjects in one place.
This app stands as the perfect choice if you’re looking for a great way to communicate as well as to find something practical. You’ll find the optimized video calls with screen sharing useful, as well as the 1:1 and group chats. You can also keep your stakeholders up to speed with shared notes and documents.
Zoom had its all-time high during the pandemic because it gave the power to connect everyone from afar. Since working from home became the new normal, Zoom has proved to be useful time and time again. It only features video calls and messaging, but it manages to merge everybody in one place.
Basecamp focuses more on the project management side of things. This app establishes maximum communication through various cards along a dashboard, where you can customize the subject of each one and tag the members you wish for it. Although it presents a simple line of communication, such as the chat, it looks to improve it through the different cards.
7. Troop Messenger
With end-to-end encryption, Troop Messenger it’s a complete app in the way that it features 1:1 and group chats, audio and video calling, and file and screen sharing. It’s an intuitive platform perfect for you and your team members.
This is the perfect app for your team to collaborate on different tasks. The best way to look at Ryver is to think that everything will be centralized in one place, facilitating communication between members. You’ll get to enjoy instant messaging 1:1 or with a group and take on video and audio calls to talk about your unlimited tasks on the platform.
This is the perfect tool to improve communication and monitor the progress of your team and the tasks of your project. You can establish approval workflows, create project templates, and design goals for every single project you may have. There’s also a great interface for messaging and video on 1:1 or group.
One of the safest apps is Wickr, and it’s available in three versions: Wickr Me, Wickr Pro, and Wickr Enterprise. The Pro and Enterprise version is recommended for large projects and big companies. It has also developed a great platform for 1:1 and group chats, through messages and video.
This end-to-end encryption app is available in free, enterprise, and government versions, and the advised version for companies is the enterprise one. You can enjoy audio and video conferencing and collaboration, secure file sharing, and a private cloud.
Similar to Ryver, ProofHub can combine all the tools you need in only one spot. This app gives you full control of every project and over your team and their progress. You can explore features such as custom workflows, Gantt charts, Kanban boards, and tasks where you can tag your team members.
This app shines with its quality in messaging, audio and video calls, screen sharing, and the ability to include your project. There are tasks that you can assign within the channels you create for each project or subject. The appearance is set on a Kanban view, which makes the visualization of chats and tasks much clearer.
This app promotes the vast lines of communication that you can have, apart from the expected ones such as direct messaging, and voice and audio calls. Through channels and threads, you’re able to keep up with the project and with the team itself. You can also collaborate with people that are external to your company and safely share any file you need.
With P2P encryption in Brosix, you can create your private team network, where everything is safe to share. You can also enjoy instant messaging, audio and video calls, and file and screen sharing.
Spike transforms your common inbox into a more responsive tool for you and your team. This app concentrates all the tasks, lists, notes, calendar videos, and audio meetings. There’s no need to separate each tool into a platform, Spike can do it all.
This app makes it possible for you to be in constant communication with your team through different channels. Each channel focuses on a specific subject where you can collaborate with your team, share files, message your team and participate in audio and video calls.
18. Facebook Workplace
Perfect for your mobile phone, this popular and intuitive app functions through your already set-up of Google or Microsoft Office. It’s divided into a News Feed, groups where you can participate, and people you can connect with. The main premise of the Facebook Workplace is the same as the original social network, to engage with the whole world.
With this app you’re able to do something essential in the project management world: prioritize tasks. Throughout your whole team, you can easily fix issues and establish communication without moving from one app to another. Another important aspect is that you can invite your stakeholders to actively participate in the conversation and keep them updated.
This app’s goal is to enable the team’s communication without distractions, it demands to get to the point. Twist keeps all the conversations organized on work-related topics. It also separates each project and/or subject so that it only alerts the members that are assigned to it. Besides the different channels, you also have the opportunity to connect with people individually to share opinions about certain aspects.
This work collaboration platform intends to offer all the team members the proximity to share work ideas that could improve the project. You can keep up with a news feed, and you have access to instant messaging, audio, and video calls, along with the integration of some of your used tools into Convo.
This communication app combines a spectrum of tools such as a time clock, task management, employee training, and surveys. Focused on the team members, Connecteam stands by its name, it invests in connecting the team to its full potential. This makes it easier for them to share insights and ideas. The administrator’s panel is a tool that allows you to add what you need and create complete reports.
23. RingCentral MVP
With audio and video meetings, the RingCentral MVP app keeps the conversation open with the team members, external people, and stakeholders. You can also safely share files and also successfully integrate any tools you might already have into this app.
This app allows you to collaborate with your team members in specific channels through messaging. It also has a task board where you can monitor your progress and keep everyone updated.
Which communication app is the safest?
Of the 24 apps listed in this article, five stand out due to their security features: Microsoft Teams, Slack, Wire, Wickr, and Proofhub.
Microsoft Teams offers end-to-end encryption in every type of communication.
Slack enables access restriction and uses Enterprise Key Management, which empowers the administrators to control the data being shared in the app.
Wire uses the Proteus encryption protocol that encrypts messages.
Wickr is 256-bit end-to-end encrypted and Microsoft Teams but it also uses a new key for each message or call.
What are team communication apps?
In the present time, companies don’t exist without any team communication app. It’s impossible to imagine a past and a future without them. With the state of technology these days, there are so many communication apps to choose from that it makes it hard to see which one fits you and your team best.
As you’ve seen along these 24 best team communication apps, each one share unique features that could be useful to you.
As strategic advice, you should evaluate your project and its needs first, so you can define which app would work better in your favor.
Once you figure out the steps you need to take to succeed in your project, choose the app with the most benefits for your specific case, and enjoy its potential to the fullest. Of course, some apps are safer than others, but in the end, you must choose what’s right for you, your team, and your project.
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