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Prove something I believe I already know🧑‍⚖️

…or you think you know 😉 . If you feel like you’re juggling too much or need to demonstrate that something’s taking an unexpected amount of time, then this one’s for you. Get the accurate data you need to make an objective case to yourself or someone else.

1) Select activities

You’ll probably already know what it is that’s keeping you busy. Pick the handful of activities that you spend the most time on or you know are sapping time, and forget the rest for now.

e.g. that could be:

  • “Internal comms (Slack)”
  • “External comms (Email)”
  • “Development”
  • “Meetings”

Or if it’s a specific client or project, you can be binary with it, e.g. “Acme Inc” and “Everything else”.

Applying the Pareto principle and focusing on the 20% of activities that take up 80% of your time is a good move.

2) Track and get the data you need

Start tracking straight away. Make sure you’re tracking each moment – including distractions.

The Timeular Tracker is great for remembering to collect granular data, warts and all.

3) Analyze and do what you need to do

Once you’ve got the data, stay objective and ask yourself if this validates what you thought you knew.

Data can be exported or tracked in a shared space with someone else to provide evidence and make data-driven decisions about changes.

How long should I track for? 🤔

Short answer – for as long as it’s needed to get the evidence you need to make data-driven decisions.

It’s best to continue tracking until you meet your desired outcome and then pick the next outcome that makes sense for where you’re then at.

Our philosophy is that time tracking is much like staying fit – you may need a short bursts of high intensity exercise at times and at other times it’s a case of staying in shape with less intense but regular activity.

A lot of our users find a weekly cadence of 1) setting a tracking goal → 2) tracking it → 3) reviewing and identifying change → 1) setting a new goal (etc) to be a good rhythm.

So, look to the week ahead and then ask yourself the question again. Remember, it takes a few days to ingrain the habit of time tracking when you’re starting out.

Tips and final words of encouragement 🙌

  1. Start by figuring out what’s your most important time management problem that you’d like Timeular to help with (rather than just starting to track random activities).
  2. Don’t try to track every little thing, or be a hard-ass about stopping the clock when you go to the bathroom or get more coffee.
  3. It’s hard to track 100% of your time right away, start easy and track the big things first. Be easy on yourself if you missed little things.
  4. If you have a Timeular Tracker put it somewhere where you see it often – it’s a great physical reminder, e.g. below your monitor or next to your phone
  5. If you don’t have a Tracker put a Post-It or sticker near your monitor as a visual clue to track
  6. Adjust our reminders in the Settings > Reminders & Emails section, e.g. we have a start of day reminder, long time entries reminder aka. Pomodoro reminder, and many others that assist you in our daily workflows
  7. Get used using our CMD+E (Mac) or CTRL+E (Windows/Linux) Quicktrack shortcut to easily start and stop tracking out from any app
  8. Easily fill in gaps in your timesheet and edit wrong time entries with drag and drop functions

Need more help? Get in touch with us and we’ll be glad to help.

What do you want to achieve next?

Go back to Guide: get started with time tracking.