How To Become Ultra Productive Without Working Insane Hours

You feel that you’re not giving your best. You know you could perform better. And you fear that the lack of performance could cost you your job or business.

So what comes in the way? Maybe it’s the lack of energy, motivation, focus or confidence. But…

What if I told you that even the top-performers face the same issues? And they still manage to stay at the top by performing at their peak levels.

What if I told you that you have the potential to perform way better? As a result, you could make much more money by getting a promotion or growing your business.

What if I told you that you don’t have to work more hours to get more done? So you can finally ditch addiction to work and enjoy time off because you know you’re more productive than ever before.

The secret behind work performance is not putting in more hours. It’s about raising your performance and work capacity so you can get more done in less time while doing better quality of work.

I’m sure you want that, don’t you?

The good news: Anyone can become a high-performer because it has nothing to do with intelligence or talent.

Here’s how you can improve your work performance and increase your productivity:

1. Never Forget The Big Picture

First, you must define the goal and purpose behind productivity. You can make the most productive person on Earth unproductive if you ask them to be productive for the reasons that don’t excite them.

So it’s not that you’re lazy or unmotivated, you just have to align your values, goals, and purpose with the reasons you want to be productive.

To do so, define your specific important goal, dig the reason you want to achieve that goal, identify the obstacles you’re likely to face and get clear about the action steps you need to take. Once you’re out of the planning mode, it’s time to commit and begin.

That’s the homework you must do before becoming productive.

2. Train Like An Athlete

That hard part is to train your skills like an athlete. It could mean the deliberate practice of your key skills or the pursuit of lifelong learning.

This doesn’t mean you get into the dirty comparison game, it means you aim for mastery because of the purpose you defined in the previous step. So keep raising your standards and keep showing up to your practice or learning sessions.

3. Manage Your Energy First!

There’s a lot you can do to manage your energy. Here are the key points to get started:

  • Take care of the fundamentals i.e. Eat, move, sleep, breathe and recover right.
  • Ride your energy waves i.e. Make use of the energy rhythms and times when you’re most productive and take breaks to recharge yourself.
  • Maintain flow state by removing distractions, single-tasking and balancing your skills and the challenge.
  • Listen to your body and recover on a daily, weekly, monthly, quarterly and yearly basis (or whichever schedule is best for you) before depleting all your energy.


4. Now Manage Your Time & Tasks

The next step is to eliminate everything that’s a waste of your time because if you want to add something meaningful to your life, you must remove what’s clogging up your time.

Don’t continue doing something simply because you’ve always done it. According to Pareto’s principle, identify the 20% of the tasks that get you 80% of the results and prioritize them above everything else. To help you do that, you can:

  • Prioritize and use time-blocks to schedule the most important things in your life There’s a saying that goes “if it’s not on your calendar, it doesn’t exist”.
  • Automatically schedule reoccurring tasks to show up consistently for getting important things done.
  • Use checklists to save time and energy on reoccurring tasks.
  • Create imaginary deadlines and use timers to have a sense of urgency while working to cure procrastination (study).
  • Batch similar tasks together to get things done faster.

You can delete, automate or delegate the rest of the 80% of the non-critical tasks (aka time-suckers). Remember: if you don’t respect your time and energy, you won’t have it in abundance.

5. Get Tracking To Measure Productivity

Then, you must measure your actions before you measure the outcome. Actions define how much work you’re putting in, while the outcome results from your actions.

If you notice that you’re getting more done, but you still don’t see progress in the outcome, you must reflect or get feedback so you can get the right things done. That way, the outcome will match your increased productivity.

It’s up to you how you measure your actions. You can use an app, software, excel sheet or pen and paper. Pick a method and get tracking so you can focus on what matters and celebrate your small wins!

6. Tackle The Setbacks Like A Boss

But you don’t lose the battle unless you give up. You can work on developing a growth mindset, grit, stress tolerance, etc.

The obstacles exist to make you stronger, so embrace them. Instead of depending on your feelings, change your identity to show up consistently and become unstoppable.

7. Use The Productivity System That Makes Sense To You

Whether you follow a system or create your own, the important thing is to have a productivity system so you can spend less time organizing and more time doing.


Our “work more” mentality is so hard-wired that sometimes, we forget the point of productivity — to perform at your peak so you can not only produce more but enjoy your time off.

Imagine all the things you could do with the free time on your hands when you perform better in less time. You could spend time with your friends and family, work on your hobbies, start a side project, read books, pay attention to your health and wellbeing, learn a new skill, play, or maybe just relax for a while. The time is yours to claim.

This post was written by Prakhar Verma and first appeared on

Prakhar Verma

Prakhar is the creator of Design Epic Life where he helps ambitious people design their epic lives for high-performance and success. He writes about life, self-improvement, happiness, productivity and other topics related to designing a better life. Get his free cheatsheet to design your daily success checklist for free when you sign up at