How keeping track of little tasks can get you an additional billable hour a day

Guidy Timeular Customer

“Timeular is my reminder that time is money and that the little things in between can be worth a lot.”

Guidy works as an architect and needs to bill her clients on an hourly rate. She wanted to provide her clients with fair, accurate hours and check if her estimates and prices for fixed packages are correct. Furthermore, in the Netherlands, the tax authorities require people to demonstrate that they work more than 1225 hours per year. That’s why she started looking for solutions to track her time and discovered Timeular. 

Using the Tracker for tasks away from your computer

For finding which activities to track, Guidy spent a week checking which tasks she performs when she is away from the computer. She previously forgot about these tasks often, because she did not keep track of them. After a week she put the tasks and the most common other tasks on the Timeular Tracker. She also added other tasks that she takes care of on her computer in the app because she does not need the device for tracking those. Her current activities are calls, sketching, sales, marketing/social media, email, quotes, design, implementation, guidance. 

She uses the Tracker in the living room to track the little stuff that comes along, e.g. calls, visits, sketches. Work done on the computer is tracked within the desktop app. When she is on the road or the construction site she uses the app on her mobile phone. “It’s nice that everything synchronizes with each other.”

Keeping track of the little things and adding one more billable hour

People whose work is the use of knowledge, experience and specialism of the have to deal with billable hours. Calls and quick questions are often forgotten but are just as valuable and should be charged for as well, “recording that time and calculating it made me recoup the Timeular Tracker in a week”. 

Guidy now has a more honest picture of how much time she spent on each project, including calls, quick questions, commuting time, and sketching.

“I did not keep up with a lot of calls, WhatsApp, and emails, but since I started using Timeular I have about one hour per day that can be billed extra.”

Moreover, she experienced another benefit: better focus on a task. In the beginning, Guidy had time entries of only 5 minutes or less. Every time she received an email or a call with a new task, she immediately picked it up. Seeing her Timeular analytics made her realize that she was working unconcentrated because of all the small entries and how messy her week looked like.

“I then switched to a priority schedule and a to-do list for the day. This way I keep my flexibility but it is a bit more concentrated.” 

Guidy Reijmer works as an architect and counsellor at DaktuinDesign. In a greener city, people can be happier and healthier. With the design and advice for roof gardens, green roofs, and green walls, she contributes to a happier and healthier society.

Did Timeular have a positive impact on your life? We would love to hear your story!