Tackling the challenge of better time keeping
Architects frequently face the challenge of providing clients with fair and accurate estimates of hours worked on projects, in addition to estimating hours needed for fixed price packages. Companies operating in the Netherlands are also required by tax authorities to demonstrate that employees work more than 1225 hours per year. It was this dual challenge that led Guidy Reijmer at Daktuin Design to discover Timeular.
Tracking tasks away from the computer
In finding which activities to track, Guidy spent a week checking which tasks she performs when she is away from the computer. She previously forgot about these tasks, because she did not keep track of them. She then put these tasks and her most common other ones on the Timeular Tracker and ended up with calls, sketching, sales, marketing/social media, email, quotes, design, implementation, guidance.
She uses the Timeular Tracker in the living room to track smaller daily tasks like calls, visits and sketches. Work done on the computer is tracked using the desktop app. When she is on the road or at the construction site, the Timeular mobile app captures her time and shows her exactly how her time is panning out.
Keeping track of the little things
Accurately accounting for billable hours is a common issue facing many people in their working lives. Calls and desk chats are often forgotten but are just as valuable, and should be charged to the client too.
“recording that time and calculating it made me recoup the Timeular Tracker in a week”.
Guidy now has a more honest picture of how much time she spends on each project, including calls, quick questions, commuting time, and sketching.
“Since I started using Timeular I have about one hour per day that can be billed extra.”
Using Timeular has also helped Guidy experience another benefit: better focus. When she first started using the tracker, Guidy had time entries of only 5 minutes or less. Every time she received an email or a call with a new task, she immediately picked it up. Seeing her Timeular analytics made her realise how un-constructive her time was, allowing her to make the changes necessary to increase her productivity.
“I switched to a priority schedule and a to-do list for the day. This way I keep my flexibility but it is a bit more concentrated.”