Agency life made easier

Working at an agency can be stressful. The demands of managing multiple clients in addition to tackling daily tasks means it’s easy to lose sight of where time goes and bill accurately. Facing this challenge, Alex Swabey introduced time tracking to his team at O’Brien Media, an award-winning website design agency in the UK.

“Given our philosophy of being extremely flexible and responsive, it’s important to have the ability to review our workload and ensure that time is spent in the right places.”

Juggling different workloads

One of the biggest challenges the team at O’Brien Media wanted to resolve was to accurately track their different workloads. The need to stop and record time when switching tasks was distracting and cumbersome.

This led Alex to start using Timeular, and it wasn’t long before everyone else on his team was doing so too. Timeular has made it easier for the whole team at O’Brien Media to jump between tasks as often as they need to, without losing focus. The reporting dashboard also lets them see where every minute of their working day is spent.

Timeular has entirely replaced the timesheets that most of us used to use. Every other time tracking solution we have tried proved to be unwieldy compared to pen and paper. After a week of Timeular, everybody became an instant convert!”

Track time to make sure it’s spent right

Unlike some other agencies, O’Brien Media operate on a highly flexible schedule. Timeular has proved particularly effective in helping them monitor the breakdown of their working day, wherever they are. It also helps them ensure they are not spending too much time on the tasks they enjoy most, and dedicate sufficient time to tackling the most important tasks for the company.

The data in the Timeular app dashboard also allows Alex’s team to see the breakdown between client work, development, admin and marketing. Timeular has also helped to address time sinks and improve their ability to forecast timelines for new projects. 

Timeular is a godsend for people like me who get easily distracted. No longer will I look back at my day and say “what was I doing between 10 am and 1 pm?”

Alex’s tip:

Log every second and review regularly. At the end of the week, Timeular can help you and your team to review where your time was going. It’s a great recap and a good way to look back at your week together!

Learn more about using Timeular for your team